Official Regulations

Official Regulations

The 5th ClujShorts International Short Film Festival

April 3-9, 2017  – Cluj Napoca, Romania

ClujShorts International Short Film Festival is a cultural event that takes place annually in Cluj Napoca, Romania. ClujShorts  is an event fully owned and organized by Persona Association and aims at establishing itself as a major international festival, while continuing to act as a platform for showcasing excellent works from around the Globe, and simultaneously contributing to the development and growth of the regional industry and talent.

  1. Sections

Official Competition – competitive section containing all genres short films with the highest scores, as decided by the Festival Selection Committee. Short films must not exceed a length of 20 minutes.

Special Screenings (Out of the Competition) – Eligible are works submitted to the 5th ClujShorts International Short Film Festival, in accordance with festival regulations that were not selected for competition.

  1. Submission Guidelines

Films must be completed on or  after January 1st, 2015 for entering the competition. Films completed prior to this date are eligible for the Official Selection.

Films previously submitted to ClujShorts International Short Film Festival are NOT eligible.

Running time should be under 20 minutes for entering the competition. Longer short films are accepted as part of the official selection, but not longer than 35 minutes. Ending credits should be included in the running time .

Non-English language works must have English subtitles at the time submitted. Non-English entries submitted without subtitles or with subtitles in other language than English are not eligible.

All short films must have an English dialogue-list (necessary for subtitles translation).

All submitted films must be accompanied by:

a) English synopsis

b) English dialogue-list

c) Three high resolution stills

d) Publicity materials (poster, trailer – if available)

Publicity and press materials will not be returned.

Works-in-progress will be considered, provided they will be completed prior to the Festival:  While entrants are permitted to submit films that are not fully complete (i.e., without final color correction and sound mixing), please note that the selection committee will only consider the version submitted; subsequent cuts or replacement copies will only be accepted at the request of the programming committee.

You may enter more than one film, but each one must be submitted separately and must have its own completed submission form .

You will receive a confirmation e-mail after completing the submission form(s).

Entrant confirms and warrants required legal authority to submit the entry into the Festival and to use all music, images, and content in the entry.

Entrant will allow usage of clips from the film for promotional use on television, radio, internet, in print, and at live Festival events.

All the submitted films must be available in HD format (preferably H264, 1280 x 720p).

All the submitted films must be normalized at -3 dB. Otherwise, they will be hard limited.

  1. Deadlines

Submissions open on October 1, 2016.

Entries must be submitted online before November 30, 2016 12:00 AM EET by completing the online Submission Form prior to sending a copy  of the film. Submissions and the requested materials must reach ClujShorts before the same date of  November 30, 2016. Any submission and/or material received after the above deadline will not be accepted.

During submission, films and materials can be sent via online transfer  (WeTransfer, DropBox, Filesharing, etc) or using a private/preview link.

A password (if necessary) will be provided  in order to  allow the selection team to view the film(s).

All the films selected for the festival (Official Selection) must be sent via on-line transfer until the deadline provided by the organizing team.

All further details/materials requested by the organizers during the selection process must be sent by the date mentioned.

  1. Selection and Judging

All entries are pre-screened by the Festival Selection Committee. The selection committee selects the eligible short films for the Official Selection. Short films that did not meet the requirements listed above will be disqualified by the selection committee.

Among the pre-selected films, a number will be selected according to the selection criteria for the Official Competition.

These Official Competition Films are then given to the jury in electronic format.

The jury members will grade individually each short film with a score from 1 to 10, separately for the following categories: script, directing, editing, picture, soundtrack, acting.

The final score will result from the sum of the grades given by all the jury members for each category and for the entire film production.

In case of equal scoring, the organizers will decide if more awards of the same kind may be. Otherwise, it will be considered the note given by the festival’s artistic director, thus establishing the final ranking.

The jury’s decisions, as well as the selection committee’s decisions are final and cannot be disputed.

  1. Awards

The following awards can be presented:

ClujShorts Trophy, The Audience Award, Best Student Film, Best Animation, Best Documentary, Best Director, Best Picture, Best Editing, Best Soundtrack, Best Script, The Jury Award, The Press Award, Persona Association Award

– The Audience Award will be chosen exclusively by the public. Each viewer will chose the favourite short film by ticking the title of the short film on the voting ticket (ballot). Organizers will centralize all ballots and calculate the percentage number of votes awarded to each short film. The short film with the higher percentage wins.

The Jury Award decision belongs exclusively to the jury

– The Press Award will be chosen by the committee whose members will be decided by media representatives. The press committee members will view the short film during the festival.

– The Festival organizer reserves the right to offer the Persona Association Award to the short film they consider most eloquent in terms of the issues discussed and the artistic and technical quality

Prizes for each category of the competition will be announced during ClujShorts’s Awards Gala.

Results will be posted online at and

The winners will be contacted to arrange the details regarding the handing of their prizes. The winners are responsible of providing a correct postal address for delivery.

6) Terms and Conditions

ClujShorts  is hereby granted the right to utilize an excerpt from any film submitted and/or  accepted for promotional purposes.

The individual or corporation submitting the film hereby warrants that it is authorized to commit the film for screening, and understands and accepts these requirements and regulations.

The undersigned shall indemnify and hold ClujShorts International Short Film Festival harmless from and against any and all claims, liabilities, losses, damages, and expenses (including but not limited to attorney’s fees, and costs of the court) which may be incurred by reason of any claim involving copyright, trademark, credits, publicity, screening, and loss of or damage to the screening videos entered.

All submitted films will not be returned and will be part of the Festival’s artistic heritage. The data provided will not be used for commercial purposes.

The entrants are fully responsible for their film contents and the accompanying data submitted.

Entrant will allow usage of clips from the film for promotional use on television, radio, internet, in print, and at live Festival events. This applies to all initiatives/events linked to ClujShorts  International Short Film Festival, before, during and after the Festival.

The organizer reserves the right to modify the content of this Regulation.

7) Contact 

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